Membership Program Terms | The Privacy Pro

Effective Date: October 1, 2026

The Privacy Pro Professional Membership is a place for experienced privacy professionals to speak candidly, ask difficult questions, share what they have learned, and help one another navigate the realities of the job. That only works when members trust one another.

This Code of Conduct applies to Member Calls, events, online spaces, and other Membership activities, as well as interactions between members that arise from the Membership. Conduct outside the Membership may also be addressed if it affects another member's ability to participate comfortably or safely.

1. Be inclusive

This is an actively inclusive community where people with different identities, backgrounds, experiences, and perspectives belong and are encouraged to participate fully.

Respect people's identities, names, and pronouns, and be thoughtful about language or behavior that may unintentionally make others feel that they or people like them do not belong.

Do not engage in discrimination, harassment, intimidation, personal attacks, or debate another person's identity, dignity, or right to belong.

2. Protect confidentiality and trust

Information shared by or about another member through the Membership should be treated as confidential unless the person who shared it has clearly indicated otherwise.

Use ideas and lessons you gain in your own work without identifying the person, organization, or circumstances from which they came without permission.

Do not record, transcribe, screenshot, photograph, or use automated tools to capture Membership discussions without express permission for that specific instance; permission granted once does not apply to future discussions.

The Privacy Pro and anyone facilitating Membership activities follow these same standards.

3. Treat members as individuals

Thoughtful criticism of organizations, industries, governments, laws, and business practices is welcome.

Keep the focus on the specific actions or practices being discussed, without generalizing about the people who work there or the country, nationality, or culture involved.

Do not assume that someone personally endorses every decision, practice, product, or position of the organization they work for, advise, or represent.

4. Participate in good faith

Members should be able to ask questions, admit uncertainty, share mistakes, and talk about unresolved problems without fear of judgment.

Participate with curiosity, generosity, and a genuine intention to learn, share, and help.

Do not use member information, relationships, discussions, or Membership access for unsolicited sales or marketing, prospecting, lead generation, or to gain a commercial or competitive advantage.

5. Respect professional boundaries

Membership does not entitle you to another member's time, advice, information, introductions, attention, or a relationship beyond the Membership.

Be aware of other people's comfort and conduct yourself accordingly.

If someone asks you to stop or raises a concern about your behavior, listen and adjust.

Concerns and violations

If someone's conduct concerns you, contact Lauren Reid. Concerns are handled discreetly, and no one will face retaliation for raising one.

The Privacy Pro decides whether conduct violates this Code and how to respond. Depending on the circumstances, that may include a warning, limits on participation, suspension, or termination of Membership. Serious violations may lead to immediate removal, without a warning or a chance to correct the behavior.

These Individual Professional Membership Terms and Conditions (“Terms”) govern your participation in The Privacy Pro Individual Professional Membership (the “Membership”) offered by The Privacy Pro LLC (“The Privacy Pro,” “we,” “us,” or “our”).

By purchasing, renewing, or participating in the Membership, you agree to these Terms and to the Member Code of Conduct, which is incorporated into these Terms by reference.

1. About the Membership

The Individual Professional Membership is a professional membership designed for experienced privacy professionals.

The Membership may include access to a resource library (the “Resource Library”), member working sessions and other virtual programming, in-person events, a member directory, opportunities to connect with other members, and other resources and benefits offered by The Privacy Pro from time to time.

The Membership is personal to you. Your employer or another organization may pay your membership fee, but you, not the paying organization, are the member and the party to these Terms. Payment of your membership fee does not give your employer or any other person or organization membership rights or access to your account or Membership benefits.

Your Membership and account are for your use only. You may not share your account, credentials, or access with another person or allow another person to use the Membership through your account.

2. Eligibility

The Individual Professional Membership is intended for experienced privacy professionals working in in-house roles. It is not available to consultants, advisors, vendors, or others who provide privacy-related products or services commercially, including on the side. It is also not available to people working in academic or regulatory roles.

Membership is by application. The Privacy Pro determines eligibility in its discretion when you apply, at renewal, and throughout your membership term, and may decline any application or renewal. A temporary period between in-house roles does not automatically make you ineligible for the Membership. You must promptly notify The Privacy Pro if your professional circumstances change in a way that may affect your eligibility, including if you begin providing consulting or advisory services or working for a vendor.

If The Privacy Pro determines that you are no longer eligible for the Individual Professional Membership, your access to the Membership will end and The Privacy Pro will refund the unused, prorated portion of your membership fee.

3. Membership Benefits and Availability

The Membership will evolve over time. The Privacy Pro may add, remove, modify, replace, suspend, or discontinue resources, programming, events, features, benefits, technology, or delivery methods. No particular resource, meeting frequency, event, speaker, location, feature, or other offering is guaranteed to remain available throughout your membership term.

The Privacy Pro may use third-party platforms and services to provide the Membership. The Privacy Pro does not guarantee continuous, uninterrupted, secure, or error-free access. Some Membership activities may require you to use third-party services, which may be governed by their own terms and policies. The Privacy Pro is not required to provide an alternative method of participation if you choose not to use a third-party service necessary for a particular Membership activity.

In-person events are optional. You are responsible for your own travel, accommodations, transportation, and other expenses associated with attending. Event dates, locations, formats, capacity, guest policies, and other details may vary or change.

The Privacy Pro is not responsible for delays, cancellations, interruptions, or inability to provide a Membership activity resulting from circumstances beyond its reasonable control.

Where appropriate, The Privacy Pro may reschedule, relocate, change the format of, or cancel an affected event or activity.

4. Membership Fees, Renewal, and Cancellation

Membership fees are charged in advance for an annual term and are non-refundable except as otherwise provided in these Terms or at The Privacy Pro’s discretion. Any refund is issued to the original payment method.

Your Membership automatically renews for successive one-year terms at the then-current membership fee. The Privacy Pro will notify you at least 30 days before charging your payment method for renewal, including any change to the fee. You may cancel renewal at any time before the renewal charge is processed, through your account settings or by emailing membership@theprivacypro.com. If you cancel, your Membership will remain active through the end of your current paid term.

You authorize The Privacy Pro and its payment providers to charge your payment method for amounts due under these Terms. If a payment fails or is reversed, The Privacy Pro may suspend your access until payment is received.

If your employer or another organization pays your membership fee, its purchase orders, vendor terms, or similar documents do not change these Terms.

5. Membership Materials

Materials provided through the Resource Library or otherwise as part of the Membership, including templates, methodologies, frameworks, tools, examples, videos, recordings, and other resources (“Membership Materials”), are owned by or licensed to The Privacy Pro.

The Resource Library may also include materials owned by regulators or other third parties ("Third-Party Materials"). Third-Party Materials are not Membership Materials and are not licensed to you under these Terms. Your use of Third-Party Materials is subject to any terms set by their owners. The Privacy Pro's commentary, annotations, and guidance on applying Third-Party Materials are Membership Materials.

While your Membership is active, The Privacy Pro grants you a limited, personal, non-exclusive, non-transferable, non-sublicensable license to use Membership Materials solely in connection with your work as an in-house privacy professional.

You may download, copy, customize, adapt, and incorporate Membership Materials into work product for the internal use of your employer. You may also apply the concepts, approaches, and methodologies you learn through the Membership in performing your in-house professional responsibilities.

You may not:

provide another person with access to the Resource Library or Membership Materials;
distribute, publish, sell, license, sublicense, or otherwise make Membership Materials available to others, except as incorporated into work product for your employer as permitted above;
use Membership Materials to provide consulting, advisory, legal, training, or other commercial services to another person or organization;
use Membership Materials to create, develop, market, or provide a competing resource, membership, training program, consulting methodology, product, service, database, or other commercial offering;
systematically copy, scrape, crawl, extract, download, archive, or reproduce the Resource Library or Membership Materials; or
remove or obscure copyright, proprietary, attribution, or other notices included in Membership Materials.

Work product that you create for your employer while properly using Membership Materials may continue to be used by you and the employer for whom it was created after your Membership ends. After your Membership ends, however, you may not use Membership Materials to create new work.

These Terms do not prevent you from using the general professional knowledge, experience, ideas, or skills you acquire through the Membership. The Privacy Pro's proprietary Membership Materials and methodologies remain protected from unauthorized reproduction, distribution, commercial exploitation, or use in competing offerings.

6. Member Contributions

You may choose to contribute templates, examples, tools, or other materials for use by The Privacy Pro or other members ("Member Contributions"). You are responsible for ensuring that you have the right to share any Member Contribution. If your employer owns a Member Contribution, you must have your employer's authorization to share it. You must not contribute confidential information, personal information, or third-party materials that you are not authorized to share.

When you intentionally provide a Member Contribution for use by the Membership, you grant The Privacy Pro and other members a perpetual, irrevocable, worldwide, non-exclusive, royalty-free license to use, copy, adapt, and incorporate it into their own internal professional work. You also grant The Privacy Pro the same license to adapt it and incorporate it into future Membership Materials. These licenses continue after your Membership ends. You retain any ownership rights you have in your Member Contributions.

Information you share in a discussion is not a Member Contribution merely because you discussed it.

7. Confidentiality of Member Discussions

You may use knowledge and insights gained through member discussions, but you may not disclose information in a way that identifies the member who provided it, that member’s employer, or another identifiable person or organization without explicit permission.

You may not disclose information that is identified as confidential or that a reasonable person would understand was shared in confidence. These obligations apply to working sessions, events, member communications, and other interactions through the Membership.

The Privacy Pro may use general themes and questions from member discussions to develop Membership Materials and other resources, without identifying any member or organization.

8. Member Directory

The Membership includes a directory through which you and other members can identify and connect with one another. Participation in the Individual Professional Membership is not anonymous, and you agree that your identity and relevant professional information may be visible to other members.

Directory information is provided solely to facilitate professional peer relationships within the Membership. You may not harvest, scrape, export, compile, sell, distribute, or otherwise exploit directory information; add other members to mailing, marketing, sales, prospecting, or CRM lists without their permission; or use directory information for solicitation or other commercial purposes.

The Privacy Pro will not publicly identify you as a member or use your name, image, employer, testimonial, company logo, or Membership status in public-facing marketing materials without separate permission.

9. Member Conduct

You must comply with the Member Code of Conduct as a condition of your Membership. This includes participating professionally and respectfully and not using the Membership, member directory, discussions, events, relationships, or information learned through the Membership to prospect, solicit, market, or sell products or services to other members.

The Privacy Pro may moderate or remove content you submit and may restrict your participation in Membership activities. The Privacy Pro has no obligation to monitor all communications or interactions among members.

10. Meetings and Recordings

Peer Problem Solving sessions are not recorded by The Privacy Pro. Other Membership sessions or events may occasionally be recorded. When The Privacy Pro intends to record a session, you will be informed before participating. If you participate in a recorded session, you will have access to the recording and will be informed whether the recording will also be made available to the broader Membership.

You may not record Membership meetings, sessions, or events. This prohibition includes audio or video recording, automated transcription, AI meeting assistants, AI note-takers, meeting bots, or other technologies that record, transcribe, capture, or automatically process a conversation. This prohibition applies regardless of whether other participants would otherwise consent, except as provided in Section 11 Accessibility Accommodations.

You may take ordinary handwritten or manually typed personal notes, subject to the confidentiality obligations in these Terms and the Member Code of Conduct.

Any recording provided by The Privacy Pro remains Membership Material and is subject to these Terms, including restrictions on sharing and distribution.

11. Accessibility Accommodations

If you need an accommodation to participate in a Membership activity, contact The Privacy Pro at membership@theprivacypro.com. The Privacy Pro will work with you on a reasonable accommodation. The Privacy Pro will use information you provide about an accommodation only to arrange it.

The Privacy Pro provides live captioning through the meeting platform for virtual sessions. If you need a different form of captioning, transcription, or other assistive technology, contact The Privacy Pro before the session. If The Privacy Pro approves your use of a transcription service, human captioner, or assistive technology, you may use it only to participate in the session. You may not share or distribute any transcript or output, and you must delete it within 30 days. Any transcript or output remains subject to the confidentiality obligations in these Terms and the Member Code of Conduct. When an approved tool is in use, The Privacy Pro will tell participants that captioning or transcription is active without identifying who requested it.

For in-person events, please contact The Privacy Pro at least 21 days before the event so we have time to make arrangements. When an event is held at or alongside a third-party conference, the conference organizer may control venue access, captioning, and other services. In those cases, The Privacy Pro will make reasonable efforts to coordinate your accommodation with the organizer.

12. Artificial Intelligence and Automation

You may not upload or otherwise provide Membership Materials to a generative AI system, large language model, chatbot, or similar technology, or use Membership Materials to train, fine-tune, ground, augment, or develop an AI model, product, or service. You may not use AI or other automated technologies to scrape, systematically extract, reproduce, or create a substitute for the Resource Library or Membership Materials.

These restrictions do not prevent you from using AI tools with your own work product created through permitted use of Membership Materials.

13. Suspension and Termination

The Privacy Pro may suspend or terminate your Membership for violating these Terms or the Member Code of Conduct, misusing Membership Materials or member information, or otherwise failing to comply with your obligations as a member. If your Membership is terminated for cause, you are not entitled to a refund.

The Privacy Pro may also terminate your Membership in its discretion without cause. If we do so during a paid term, we will refund the unused, prorated portion of your membership fee.

When your Membership ends, your access to the Resource Library and other Membership benefits ends.

14. Disclaimers

The Privacy Pro LLC is not a law firm, and the Membership does not provide legal advice or create an attorney-client relationship.

The Membership is designed for experienced privacy professionals. You are responsible for exercising your own professional judgment in determining whether and how to apply Membership Materials, discussions, examples, methodologies, and other information provided through the Membership, and for obtaining legal or other professional advice when appropriate.

The Privacy Pro does not represent or warrant that Membership Materials or any particular approach are complete, current, accurate, error-free, appropriate, or sufficient for every organization or circumstance, or that use of the Membership will achieve any particular legal, regulatory, compliance, professional, operational, or business outcome.

To the maximum extent permitted by law, the Membership and Membership Materials are provided “as is” and “as available,” without warranties of any kind, express or implied.

15. Limitation of Liability

To the maximum extent permitted by applicable law, The Privacy Pro will not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, revenue, business opportunities, goodwill, reputation, or data, arising out of or relating to the Membership, Membership Materials, these Terms, or your use of or reliance on any information provided through the Membership.

To the maximum extent permitted by applicable law, The Privacy Pro LLC’s total aggregate liability arising out of or relating to the Membership or these Terms, regardless of the form or theory of the claim, will not exceed the total Membership fees actually paid by you to The Privacy Pro during the 12 months immediately preceding the event giving rise to the claim.

These limitations apply regardless of whether you assert a claim in contract, tort, negligence, strict liability, statute, or another legal theory and regardless of whether The Privacy Pro was advised of the possibility of the damages.

Nothing in these Terms excludes or limits liability to the extent it cannot lawfully be excluded or limited.

16. Indemnification

You agree to indemnify and hold harmless The Privacy Pro LLC and its owners, officers, employees, contractors, and agents from third-party claims, liabilities, damages, losses, and reasonable costs and expenses arising from:

your violation of these Terms or the Member Code of Conduct;
your misuse of the Membership, Membership Materials, member information, or Membership activities; or
a Member Contribution or other material you provide without the rights, permissions, or authority necessary to provide it.

17. Disputes and Governing Law

Before filing a lawsuit arising out of or relating to these Terms or the Membership, you and The Privacy Pro agree to first attempt in good faith to resolve the dispute informally. The party raising the dispute must provide written notice describing the dispute and the relief requested, and the parties will have 30 days after receipt of the notice to attempt to resolve it.

This requirement does not prevent The Privacy Pro from seeking immediate injunctive, equitable, or protective relief to prevent or address actual or threatened unauthorized use or disclosure of Membership Materials, intellectual property, confidential information, member information, or other protected information.

These Terms and any dispute arising out of or relating to them or the Membership are governed by the laws of the State of Oregon, without regard to conflict-of-law principles. Any lawsuit must be brought exclusively in the state courts located in Multnomah County, Oregon, or, where federal jurisdiction exists, in the applicable federal court in Oregon.

18. Changes and Notices

The Privacy Pro may update these Terms from time to time. If we make a material change, we will notify you at least 30 days before the effective date. Changes will apply prospectively from that date. If you do not agree to a material change, you may cancel your Membership before the effective date and receive a refund of the unused, prorated portion of your membership fee. We may make administrative, clarifying, or other non-material changes without individual notice.

The Privacy Pro may also update the Member Code of Conduct as the Membership evolves. The version in effect at the time of your participation applies to your Membership activities.

You agree to receive communications necessary to administer your Membership. You are responsible for maintaining a current email address associated with your Membership account, and notices sent to that address constitute notice under these Terms.

19. General

You may not assign or transfer your Membership or your rights or obligations under these Terms. The Privacy Pro may assign these Terms and its rights and obligations in connection with a merger, reorganization, sale of The Privacy Pro or the Membership business, or similar transaction.

If any provision of these Terms is invalid or unenforceable, the remaining provisions will remain in effect. A failure or delay by The Privacy Pro to enforce any provision does not waive its right to do so later.

These Terms, together with the Member Code of Conduct and any other terms expressly incorporated by reference, constitute the entire agreement between you and The Privacy Pro regarding your Membership and supersede any prior understandings concerning the Membership.

Provisions that by their nature are intended to continue after your Membership ends will survive expiration or termination.

20. Contact

Questions about these Terms or notices required under them may be sent to membership@theprivacypro.com.

The Privacy Pro LLC
5441 S Macadam Ave Ste A
Portland, OR 97239